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Uploading to ScholarWorks

Video link:  Uploading to ScholarWorks

Begin transcript

Visual:  ScholarWorks home page

Narration:  Welcome to ScholarWorks! My name is Mackenzie and this video will show you how to submit your work to ScholarWorks.  The first step is to go to the ScholarWorks homepage, at

Visual:  Scroll to bottom of ScholarWorks home page

Narration:  To sign into your account, scroll to the bottom of the page, and click the “My Account” link. If you haven’t created an account yet, first view the Creating a ScholarWorks account video before proceeding.

Visual:  ScholarWorks login page

Narration:  Login with the email address and password you used when creating your account.

Visual:  ScholarWorks my account page

Narration:  This is what your account homepage looks like. Here you can manage your account settings, sign up for research alerts, and later, monitor the status of your submissions.  To Submit Your work, look on the left hand side of the page, under the Contribute heading.  From here click on the “Submit Work” link.

Visual:  ScholarWorks submit work page

Narration:  This page shows you a list of all of the collections you can submit to. Select the collection or publication to which you want to submit your work.

Visual:  ScholarWorks submission agreement page

Narration:  This is the Submission Agreement page. Please read the ScholarWorks submission guidelines and Contributor Agreement before “agreeing” at the bottom of the page.

Visual:  Scroll to bottom of submission agreement page

Narration:  If you see something in the agreement you don’t understand, or that you need clarification about, stop and email your question to ScholarWorks at  before proceeding.  Please note that Colleges and Publications may have slightly different or additional agreements to which you have to agree to. If you understand and agree to the terms above, check the box at the bottom of the page and click the Continue button.

Visual:  ScholarWorks submission intake form

Narration:  This is the submission intake form. Fill out as much of this form as possible - make sure that the required fields are completed.   Here is a bit more information about a few of the fields ...  The Author field should already display your name. To add additional authors, use the Search field to find their name. If they don’t come up by searching, manually add their name, email address, and institution.

Visual:  Scroll down to keyword section of submission intake form

Narration:  Next is the keyword field. Adding keywords helps to make your work more discoverable. For instance, if my paper was about the preschool education of children, I might include keywords like “nursery schools”, “child care centers”, or “early childhood education”. There is no minimum or maximum number of keywords you may use to describe your work.

Visual:  Scroll down to upload file section of submission intake form

Narration:   Upload file field - Here you attach the document file to your submission. You can upload, import, or link out to the document you wish to attach. If attaching a document via upload, we suggest a pdf.  Publication status - If your submission has been published or linked online prior to your submission to ScholarWorks, the system will add the URL to your scholarworks entry. This increases the visibility of your work, in both ScholarWorks and wherever it was previously published. If you have more questions about this, click the “Learn more about OpenURL’s” link for further explanation.  Last but not least, additional files - If you have supporting images, files, charts, or other materials that compliment your submission, you select this checkbox here. By selecting this box, you will be able to add the files on the next page and the additional files will be linked to your submission.  When the submission form is completed and files are attached, click “Submit” at the bottom of the page.

Visual:  ScholarWorks submission upload successful message

Narration:  Once your submission is complete, you will see a message that indicates that you have successfully uploaded your work. Note : some journals require approval before posting. You will receive email notification about the next steps of approval if this is required. On this page you also have a chance to revise your submission if needed, or to easily upload another submission.

Visual:  Scroll down submission upload page

Narration:  You can track the status of your submission by going back to your “Account” page.

Visual:  Return to ScholarWorks your account page

Narration:  Under submissions you will see the status.

Visual:  ScholarWorks contact information page

Narration:  We hope that this tutorial helped you in submitting your work to ScholarWorks. If you have any other questions or concerns, please feel free to contact me at