Transcript - Mysteries of the Library: Revealed! ScholarWorks - Apr 15 2019

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>> TRACI: Thank you for taking the time out of your busy schedules to join us today. Our webinar is called Mystery of the Library Revealed: ScholarWorks.  My name is Traci Avet Hector. I am a reference librarian at Walden. And with me is McKenzie Salisbury.  Aside from having the coolest name in the library, she's also Walden's digital scholarship librarian.  Both of us will take turns presenting the material.  Now, just for a little bit of housekeeping, especially for those of who may be attending a library webinar for the first time. you can click on the orange arrow to expand the toolbox and access some of those behind the scenes features.  One of the features is the handout section for example, we put the slide deck for the webinar right in there. 


Below that you will see the questions feature, which is sort of chat box.  We will address your questions towards the end but we want you to type those questions in there as you think of them. We do have a large number of registrants so for any questions happen not to get to or for any non-scholar works questions you might have, please use or ask librarian service to make sure any questions you have get answered.  And that is linked at the top of the library homepage.


  We also have the closed captioning link In that box.  So close captioning is available right now at the URL shown here on the screen.  And the recording link for the webinar will be emailed within the next few days.


While today's webinar is about ScholarWorks, Mysteries of the library is an ongoing webinar series. so on the third Monday of every month at 8:30 PM Eastern, just like tonight, the library staff present a webinar on different topics.  For example while today's focus is on ScholarWorks, you can check out next month's webinar to get a library tour, a virtual tour of our collections and services.


With that, let's have McKenzie tell you just what we hope to accomplish with today's session.


>>  MCKENZIE: Hi everyone. Today we want to focus on is helping you understand what ScholarWorks know which resource types might be found or can be submitted to ScholarWorks., And then also to know how to search ScholarWorks.  So we are hoping you will understand all of the important facets of this tool.


Let's jump right in and we will talk a little bit about what ScholarWorks is.  ScholarWorks is Walden University's opening access digital repository.  Open access repositories allow your work to be accessed by many researchers across the world without cost.  So this means all the materials on there are publicly available, there is no password or sign in to all the scholarly and creative output that the people at Walden create.  And we do not collect royalties.  So it is designed to work with Google and other errors search engines to increase the discoverability of the publications.


One of the things I like to highlight is I am often contacted by outside researchers that our looking to connect with the authors of the works in ScholarWorks to use in their own research so I think that's a really good testament to just how far the reach goes.


I want to talk a little bit about Digital Commons Network.  The platform that we use is part of Digital Commons Network.  And it is one of many other software out there.  But what Digital Commons Network is, is a platform that brings together free full text scholarly articles from hundreds of universities and colleges worldwide.  It is created by University librarians and their institutions.  In the network includes collection of peer-reviewed articles, book chapters, dissertations, working papers, conference proceedings in the original scholarly work.


This is just a little graph that pops up when you go to the So if you're interested to see other institutions and other research being done within this network, I think being part of the Digital Commons network is one of the strongest aspects of ScholarWorks and it situates the research being done at Walden within a much larger research community.


In the next slide, let's talk a little bit about the types of resources that the Digital Commons gave away some of it, but the ScholarWorks stakeholders defines Cajeput as original or creative works  generated at Walden.  And so what we are interested in his works that make the effort to generate new knowledge, can surpass knowledge and traditions of discipline in fields of study to transform knowledge by making connections among and between ideas to further acknowledge and improve human and social conditions.


As you might have noticed, or been aware, social changes something really important to the Walden community and I think ScholarWorks is a good attempt at furthering that social change.


Materials in ScholarWorks can take many forms.  Walden faculty and staff authored articles, presentations, conference materials, book reviews, conference posters, webinars and other multimedia.  Almost all of these items are currently in ScholarWorks, so as you take a look around you will be able to see the different kinds of materials in there.  And then when we are also currently uploading all of Walden doctoral student theses or dissertations -- so if you graduated anytime in the last four years, your work has been updated and uploaded to ScholarWorks.  It is really doing a great job of capturing the scholarly materials our students are producing before they go out into the world.


We also have saved 6* open access peer-reviewed journals.  We currently only have five but the last one is about to drop any day now so if you go back even a couple days from now you might see the sixth.  We will talk a little bit about the peer-reviewed journals later.  But they are a really great tool that I think only adds to the robustness of ScholarWorks.  Back at this point I think Tracy will take over and talk a little bit about the different categories.


>> TRACI:  That is really good news, I didn't know about the sixth one, so that is really exciting.  And so this is the ScholarWorks homepage.  One of the most useful features on the ScholarWorks page is the browse section I highlighted here in red on the left.  This section houses some of the popular categories that you can browse according to your program, your research topic or your other interests.  The first one is collections.  Clicking on collections will give you options like colleges and schools, subject collections, publications by Walden journals and departments.  But you can see the plus signs, all of these can be expanded.  Simply click on colleges and schools, it would really break it down so you can choose your program.  In the screenshot we expanded the College of social and behavioral sciences so we can browse more specific to see the public policy and administration program.  That is really neat.


The next one, journals, how many of you knew before McKenzie told you about that that Walden publishes several journals of its own?  They are peer-reviewed journals at that.  So especially with the 61 coming out, I am excited about that.  Super cool, definitely worth exploring.


The next one, dissertations, this is a popular category also.  It also has sections for award-winning dissertations.  So those of you who might be in or approaching the capstone part of Your Program, You Might Want to Explode the Walden student works that were deemed exceptional and this would be a great place to see what other students have done.


Next the author section lists all authors alphabetically so you can find a specific student or author.  Finally, the disciplines category lets you browse by all authors or works in an overall discipline.  For example, business or education.  But you can see that these also branch out into subdisciplines that fall within each of those umbrella fields.


It is really time to head over to the real deal for some demonstrations.  The ScholarWorks web address is pretty straightforward.  Like the library is a library that The easiest way to get there.  ScholarWorks is There's a few ways to get to scholar ways, other ways from the library website that we want to show you.


I will go ahead and get out of my PowerPoint for a minute and head over to, I am going to go to the Walden library homepage.  Let me replace this with library -- I want to show you how to get in there.  We are at the ScholarWorks.  Now we are the library homepage.  One way ticket to ScholarWorks from here is just to scroll all the way down to the bottom of the page.  You will see that the ScholarWorks right here, it is really just one of many different departments and services linked within the space.  We could click here and get right to ScholarWorks, but there are other ways of getting to ScholarWorks from the library homepage.  For example, the more resources button, this button that is towards the center of the page, we can click here or click on that, start your research button, at the top of the page, both of these take you to the same place.


We can really click on either one of these links.  And either link you click on will take you to the same page that has the same resources that are listed.  ScholarWorks on the upper left section of the page.


Here is the ScholarWorks homepage.  You'll notice there is a search box in the upper left.  We can use this to conduct a simple search.


Let's say my topic was group therapy.  Just like with databases, we can use an asterisk to capture different variation on the root words or letters, so I will go ahead and use that. Typing it in this way it will look for group therapy, group therapists, group therapeutic and so on.  Notice the drop down below the box that says, in this repository.  If we left it here it will just search in that collection but you can include other colleges and agencies that might use the same platform.  This is what McKenzie talked about earlier.  Maybe because you are a Walden student and you want to see the works of other Walden students, we believe it in this repository and click on, search.


On the result page you may notice links to external resources but the majority will actually be PDFs that we can access from this page.  I will open a new tab. This will be the full text but we could also click on one of the titles. clicking on the title will show you more detail in the result. You can see this is for PhD degree, 2016, in the school of education.  This is something, remember this information will probably be linked to on the search results page on the left so we may be able to see those that have education as a primary field.  You can read the abstract and there will be the download option on this page also.


Back on the search results page you will notice options on the left, different ones for further refining your results.  So we can narrow by discipline, keyword or publication date and a few others.  This is what a basic search looks like but let's do a brand-new search for our next example.


We will click on, ScholarWorks, in the upper right which brings you to the homepage.  This time, instead of using the basic search box, let's click on the advanced search link that is beneath that so we can do an advanced search which will give us a few more search options.


We are on the advanced search page.  Notice that under all fields, there are several options.  For example, we could choose advisor and type the name, Brown, is to see results where a student had Doctor Brown as their advisor.  There are different things you can do.  A lot of neat things you can do from the advanced search page.


Let's say I wanted information on staffing and nursing homes.  We will do an exact phrase search for Nursing Home by putting it in quotation marks, like we do in the databases, do not  underestimate the quotes because if we left out the quotes for Nursing Home we would have to contend with it a ton of results on home health nursing.


So Nursing Home. I will put or palliative.  So we will put Nursing Home or palliative.  I control  are covering part of the page.  We will click on the green + sign icon where you can further refine your search.  And you can put staffing.  We can limit it further if you want to look at those things that came out in the last two years.  We believe it at that. Search.


Just like before, the  search results page will have a further options on the page to further refine your results.  You can see if these are relevant are more in line with requirements like year of publication.  Remember that using these options  will narrow down your results.   If your primary focus was on nursing leadership and administration for example, you might click on, leadership, in the upper left under keyword, and see those results with that specific subject term attached.  Very robust results --


Really quickly, let me go back to ScholarWorks.  I want to point out that under disciplines, this is something we talked about with the PowerPoint.  I want to show you under, disciplines, you can really drill down.  We talked about the subdisciplines and  you can see the number of works, number of works total, the number of authors of course.  But if you wanted to go into subdisciplines under business, you are interested in marketing...  If you're interested in marketing, you can see there are subdisciplines under that one main field of business.  So we can go into advertising and promotion management, for example, and see all the works of interest.  Really neat way to browse by your field.


From here, we will head on over to McKenzie.


>>   McKenzie: Hi, everyone, thank you for walking us through  searching.  The first thing about ScholarWorks that will be most important for people who want to use it often next to searching is going to be for you to sign up for ScholarWorks account.  To do that, go to scholarworks.Waldenu.ed, and you will see a “my account” link.  Click on that  and it will bring you to a login page, this will look like you are supposed to have an email and password already but you do not. So this is your first time that you will want to click on that don't have a password link to


You do not have to use your Walden email address but we highly recommend that you do, it is one of those things that is easier for everyone in the long run.   If you use a non-Walton email make sure that you have access to it because when you go through this, create your account, it will generate a confirmation email which you will need to go to your email and confirm your account.


Once that happens you will be able to access something called the authors dashboard which will allow you to set up some exciting features like research alerts that allow you to save searches.  If the search that Tracy was doing is interesting to you could set up a research alert so anytime something new is posted that would have come up in the search results, you will get an email.


If you're going to be posting things to ScholarWorks, we will also send you interesting details like readership report, which is out many times an item has been downloaded.  All of those things are great.  And  an important part of signing up for ScholarWorks.


Now let's talk about the submission and publication process.


It is important to know that we are really looking for work that was created while you were at Walden.  Submissions from faculty, staff and alumni, mostly we want you to consider what collection makes sense for your work.  As Traci talked about at the beginning, as a number of different collections. Typically faculty or alumni will put their stuff into collections that are from their college or school, you also want to make sure you check your copyright to make sure that  if it has been previously published you retain the copyright information. typically your publication will be accepted within two weeks of submission.  The caveat is that it can be different depending on the collection your posting to.


The other thing that happens automatically is a student dissertations, which we talked about earlier.  Those are automatically uploaded.  If you are a student or if you are talking to students about ScholarWorks, it is posted automatically 6-10 weeks after they submit to ProQuest, which is part of the graduation process.  So they do not have to do anything else after that. It automatically comes to me and I fiddle with it on the back and then  publish it 6-10 weeks letter, on the next slide we will talk about more about Walden journals because they are a little different.


If you are looking to publish a work  that you are currently working on, the Walden University journals are a great option.  They are peer reviewed so that entire process still applies, meaning it is a blind process.  Each Journal requires different things so you will want to check each Journal website for details.  But generally speaking they are looking for articles that fit within the larger themes of each Journal.  The Journal of social change for instance will be looking for articles that will be those larger social movements are the social change happening.


These are things to consider you're going to publish.  Again, because the publication process is rigorous, the time to acceptance and then posting will vary within each Journal.  But if you have questions about that, you can always contact the editors of each Journal as well and all that information is on the homepage of each Journal.


I think that is all we have for journals.  Any other information, you can always go to the ScholarWorks on page.  There is an FAQ page, a link on the top right banner, the other thing I want to point out is when you go to the live page, you will see this map, this readership map, and pins will be dropped as you linger there.  That is showing basically from all over the world via the IP address, where people are reading what kind of research.


That is an important thing to checkout.  And it is fun to see just how far reach  ScholarWorks gets.


If there are other questions, we are ready to questions from you all.  You can always send your questions also to the, ask a librarian link.


>>    TRACI: I'm going to open the question pay now. I want to make sure I can read your questions.  One question, where do we find ScholarWorks, is it in the Walden library link from the homepage.


Let me get out of the PowerPoint so I can show you from the library homepage. if you are on the library homepage you can get this ScholarWorks. there is a link because you navigate through different pages in the library when it is still on the Walden page it will usually have this kind of footer part of the page and you can get to ScholarWorks from there or you can click on, start your research, or the more resources button, they both go to the same page.  If you click on that you can get to ScholarWorks that way.


Another question, I'm just taking my first class, where do we find the ScholarWorks page.  Hopefully  helps.  You can go to also.


Are the popular categories available on the Walden website free of charge?


McKenzie talked a little bit about no royalties, no cost.  Right McKenzie?


>>  MCKENZIE:  Open access really means that anyone in the entire world who has access to the Internet will have access to this repository.  So you do not need to have any password, you do not need to enter any Walden credentials. It is really open to anyone.  And it is totally free of charge.  With that we do not collect  any royalties based on how many times people have used something so it is a great open resource for anyone.


Another question, is there a repository within ScholarWorks for peer-reviewed journals publications?


There is that journals section that McKenzie and I talked about earlier.  I am not sure if that would answer your question.  You can get to the Walden journals that are in there, the peer-reviewed -- there is a repository for that collection.


>>  TRACI: And I would say, outside of the dissertations, which currently makes up the majority of the research located in ScholarWorks, I will say that when you click on any articles, you should be able to see where the article or research was originally published.  We do our best to include only peer-reviewed materials, but sometimes it depends on the research itself.  For instance, we have webinars and posters which are typically not peer-reviewed.  It typically varies.  But if you're looking for peer-reviewed materials, open access is your best bet.


>>   MCKENZIE: This may be the last ScholarWorks. Question.  Would you recommend ScholarWorks for looking for items for our annotated bibliographies?


It depends when you're talking about requirements for a course assignment or discussion when you're talking about whether or not it is something from ScholarWorks that would be acceptable.   It would depend on the resource type that is acceptable for that assignment or by that instructor for whatever it is you are compiling resources for.  The things in ScholarWorks would be considered scholarly but as an example, dissertations are scholarly but not considered, they are considered scholarly but not considered to be peer-reviewed.


The same considerations would apply -- it just depends on the resource type that you need.  And you can also ask a librarian.


>>  TRACI:  And I would follow up with that -- dissertations are technically -- they are in a weird great area.  They are not published works in the same way an article in a major journal is published.  But they are a considerable amount of work per dissertations are great because they tend to be really specific.  A lot of times what I tell students to do is reading through dissertations can be helpful.  But sometimes what is more helpful is often the references in the dissertation.  So if you are looking at a dissertation and you think this is useful, pointing out which specific sections are interesting in finding the references the students themselves use, which are often in peer-reviewed or published materials, can be another way to get around it.


>>   MCKENZIE: A couple other questions.  I will stop the recording -- but a couple other questions, these are good questions, how can you tell if a journal under the journal section is peer-reviewed?  McKenzie and I pointed out earlier that the Walden journals, for the Walden journals in the journal section, for those five, soon to be six journals, those are peer-reviewed.  Another question here, can one who is not currently an active student, for example on a leave of absence, can access ScholarWorks? like McKenzie said, it is open access so you can access the full text of the materials in there.  Is that accurate?


>>   TRACI: Yes, definitely.  Some of the materials will just have an abstract or summary.  If that is the case that is when you might want to hunt down the full text of the item.  But anything that is fulltext in ScholarWorks is available to anyone.  Nothing is  password-protected and you do not have to be a current student.


>>  MCKENZIE: If you go through most searches, I did a lot of exploring just to look around for the webinar and discover the different fields covered.  And it is page after page after page of results that are fulltext.  It is not like some of the resources where it may be one of five that you can actually access -- if you are an active student or not, open source.


>>  TRACI: It is to know minutes after the hour.  We are officially done. if you want to add anything, McKenzie, but to let the attendees know, be sure to go to, and click on ask a librarian at the top of the page.  And we look forward to helping you.  I hope this webinar help.  And thank you, McKenzie.


>>  MCKENZIE: Thank you, I appreciated the time with you.


>>  TRACI: Same here, have a great night everyone.



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