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Skype for Business: Schedule a meeting

Skype integrates with Outlook, making it very easy to schedule a Skype meeting from Outlook.

Here's the quick and dirty overview of things to know about Skype meetings. 

  • meeting rooms are not time-based
  • one-time meeting rooms expire after 14 days
  • recurring meeting rooms expire 14 days after last recurrence
  • you can set attendee participation (chat, mute, block video)
  • you can upload meeting content before the meeting
  • you can have a lobby where attendees wait for the meeting to start

Schedule the meeting in Outlook

To schedule a meeting in Outlook:

  1. Open a meeting invite and add meeting time, attendee list, and meeting information as normal.
  2. Click the Skype Meeting button in the ribbon.
  3. The Skype Meeting link is added to the body of the invite, and Skype Meeting is added to the Location.
  4. Click the Meeting Options button in the ribbon.
  5. Select options. See information on meeting options.

Note: You can update the meeting options at any time.  You don't have to do it when you schedule the meeting, although it is recommended that you do it then.

  1. Send meeting invitation as usual.

Schedule the meeting in Outlook 365 (webmail)

To schedule a meeting in Outlook 365:

  1. Open a meeting invite and add meeting time, attendee list, and meeting information as normal.
  2. In the meeting toolbar, click Skype Meeting, then click Add Skype meeting.

 

  1. The Skype Meeting link is added to the body of the invite, and Online meeting is added to the Location.
  2. Send meeting invitation as usual.

Note:  You cannot set meeting options from within Outlook 365.  You must go into the meeting room to set the options.

See how to set meeting options in the Skype meeting room.

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