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Field Experience: College of Nursing: Student Resources - Undergraduate Courses

Important Dates

Deadlines

Applying for practicum can be a lengthy process. The Office of Field Experience recommends that you start the process early enough to remedy any problems that may arise before your application is due. Students must submit one application per practicum course and one application per field site and preceptor. Deadlines are firm.

Course-Based Students:  Applications are due the first day of the term before you plan to start your practicum.

Term Term Start Date Application Deadline
Summer - 1 - Weeks 1-6 May 31, 2021 April 12, 2021
Summer - 2 - Weeks 7-12 July 12, 2021 May 31, 2021
Fall - 1 - Weeks 1-6 August 30, 2021 July 12, 2021
Fall - 2 - Weeks 7-12 October 11, 2021 August 30, 2021
Winter - 1 - Weeks 1-6 November 29, 2021 October 11, 2021
Winter - 2 - Weeks 7-12 January 10, 2022 November 29, 2021
Spring - 1 - Weeks 1-6 February 28, 2022 January 10, 2022

Tempo-Based Students:  Applications are due six weeks before you plan to start your practicum. 

Submission Timeline

Appropriate Field Sites and Mentors - Undergraduate Nursing Programs

Bachelor of Science in Nursing (RN-BSN and RN-BSN-MSN Tracks) – Field Experience is Required

  

The BSN Completion program requires students to participate in two (2) 6-week practice experiences and activities for 72 field experience hours. The faculty supervise and evaluate the students' work as they complete their projects. Students are divided into groups and discuss their practice experience projects each week for 6 weeks. Students create a final PowerPoint presentation to share with their practicum group and the professional in their community. Faculty oversee and facilitate the discussions.

NURS 4210/4211: Practice Experience 1: The practice experiences in this course provide the opportunity for students to apply  and integrate population-based health promotion and disease prevention thereby integrating this new knowledge and skills into their practice. Students choose a common health problem found in their practice in their community. Through community assessment and selected on-site collaboration with a variety of professional colleagues and other stakeholders in their community, students develop a possible evidenced-base intervention plan to promote the health of a specific population at the community level.

NURS 4220/4221: Practice Experience 2: The practice experiences in this course provide the opportunity for students to apply and integrate leadership and management theories into their practice. Students propose and develop a potential evidence-based change project using change theory, organizational and systems theory, and quality improvement theories. Through selected on-site collaboration with leaders and managers in their present work environment, students formulate a possible leadership change project that specifically addresses quality improvement and safety in the health care setting.

Starting Your Application for Undergraduate Practicums

What is Meditrek?

Meditrek, a product of HSoft Corporation, is a user-friendly online tool that will help you apply for, track, and manage your practicum experience. Meditrek will help you:

  • Collaborate more effectively with faculty and preceptors.
  • Track your time spent at each clinical field site and organize it by course, term, and more.
  • Provide documentation of your experience to potential employers or certifying agencies for certificates and licensure.
  • Provide an easy and trackable system to submit your practicum applications.
  • Access the system 24 hours a day from anywhere with an Internet connection, including your computer, tablet, and smartphone, even after you graduate. 

Meditrek Questions?

Log into Meditrek HERE

What do I need in order to submit my application?

From Meditrek

  • Your username and password
    • You will receive one username and password for the entirety of your use with Meditrek
    • You will receive this information approximately two terms prior to your first practicum course
    • If you have not received your password a month before your application is due, please contact us here

From Your Mentor Nominee

  • Their current email address. 
  • Their credentials
  • Their title/position
  • Their phone number
  • Their current position and how this will meet the required objectives of the course
  • Completed Mentor Commitment Form. 
    • This form is sent to directly to the mentor via email when you submit the preceptor information section in Meditrek.  You will need to follow up with your mentor to receive the document from them.
    • Must be completed by your mentor
    • Must be uploaded by you in to Meditrek

From Your Field Site

  • You will need to identify the field site administrator. This is usually someone in risk management, legal, HR, office manager, Dean, Associate Dean, Director of Nursing etc. Once identified you will need;
    • Their name and title
    • Their email and phone
    • To let them know they will receive an email from us if you are not an employee of the site

From Yourself

  • Your Walden ID number and Walden email address
  • Your RN license in the state you are completing your practicum
    • Must show your name
    • Must show the expiration date

For Webinars, FAQs, and Tutorials on how to submit your application, please go here.

  1. Existing Account:  If students and preceptors already have Meditrek credentials created but lost their username and/ password, they request their username and password to be reset directly on the Meditrek home page at https://edu.meditrek.com  by clicking on the link for “Forgot your password or username?” at the bottom of the screen. 

  1. New Account:   If students and preceptors do not already have an account in Meditrek, they may request account creation online by completing this form:  https://www.emailmeform.com/builder/emf/CON/RequestMeditrekCredentials

 

  1. Change of Specialization: 

Students who have officially been approved to change their specialization and/or program must request their Meditrek account be updated.  Students may submit a request to update their Meditrek account by completing this online form:  https://www.emailmeform.com/builder/emf/SON/ChangeOfSpecialization

  1. Change of Learning Modality:  Tempo to Course-Based or Course-Based to Tempo

Students enrolling in a different learning modality must request their Meditrek account be updated.  Students may submit a request to update their Meditrek account by completing this online form:  https://www.emailmeform.com/builder/emf/SON/ChangeOfSpecialization

  1. Tempo Applications:  Change Start Date for Practicum Application

Students needing to change their start date for their practicum application by two-weeks for courses in the Tempo program may request the change online by completing this online form: https://www.emailmeform.com/builder/emf/SON/TempoApplication

  1. Remedial Applications for Incomplete Grades:   

Students with an incomplete grade needing to log practicum hours during the next term must submit a request for a remedial application to be opened in Meditrek by completing this online request form:  https://www.emailmeform.com/builder/emf/SON/RemedialApplication . 

Application Review

For additional information check Application Status Review Guide.

Applications will not be reviewed in the Incomplete, Incomplete-Started, Returned or Closed status. If you are planning to use an application in this status action is required. The email sent you from Meditrek on the date of the status change will give more information. If you have additional questions reach out to the Field Experience after you have read the Meditrek email and checked your Meditrek profile.

What Happens After an Application is Submitted

1. When you successfully submit your application, you will receive an automatic email from Meditrek stating it was submitted.

2. You should allow 2-3 weeks (3-4 during peak time) to receive a response from a Field Education Coordinator via your Walden Email.

3. The application and the affiliation agreement are two separate entities being worked on simultaneously.

4. You will receive an email reply with one of the following in regards to your application

  • Your application has be returned for further work.
    • The email will identify what you need to correct.
    • You will need to log back into Meditrek, select teh application, correct the error and re-submit.
    • You will then get another email confirmation when it's been re-submitted.
  • Your application is pending.
    • The application has been submitted and is currently being reviewed by Field Experience staff.
    • Click here to download this status explanation.
  • Your application has been approved:
    • You are cleared to start the identified course/practicum with the identified preceptor at the identified field site during the identified quarter following registration for the course.

5. We process applications as they come in and if we identify an error later we are able to override the approval.

6. You can log in to Meditrek at any time to see the status of your application.

 

Who Reviews the Application?

Each application is reviewed by a region team of six.

Meet the your regional team HERE.

Schedule an appointment with an expert on your team HERE.

Undergraduate Nursing Resources

Bachelor of Science in Nursing (RN-BSN and RN-BSN-MSN Tracks) – Field Experience is Required

  

The BSN Completion program requires students to participate in two (2) 6-week practice experiences and activities for 72 field experience hours. The faculty supervise and evaluate the students' work as they complete their projects. Students are divided into groups and discuss their practicum projects each week for 6 weeks. Students create a final PowerPoint presentation to share with their practicum group and the professional in their community. Faculty oversee and facilitate the discussions.

NURS 4210/4211: Practice Experience 1: The practicum experiences in this course provide the opportunity for students to apply  and integrate population-based health promotion and disease prevention thereby integrating this new knowledge and skills into their practice. Students choose a common health problem found in their practice in their community. Through community assessment and selected on-site collaboration with a variety of professional colleagues and other stakeholders in their community, students develop a possible evidenced-base intervention plan to promote the health of a specific population at the community level.

NURS 4220/4221: Practice Experience 2: The practicum experiences in this course provide the opportunity for students to apply and integrate leadership and management theories into their practice. Students propose and develop a potential evidence-based change project using change theory, organizational and systems theory, and quality improvement theories. Through selected on-site collaboration with leaders and managers in their present work environment, students formulate a possible leadership change project that specifically addresses quality improvement and safety in the health care setting. 

Your mentor will receive an email with information about Meditrek and instructions for the final feedback process at the end of week 5 of the course. Your mentor is required to complete a feedback form in Meditrek before a final grade will be issued. It is required that the feedback be completed in Meditrek by Friday of Week 6 of the term.

If your mentor has not received an email with a link to complete the feedback evaluation by Monday of Week 6 of the course, and your mentor has checked spam/junk email folders, please submit this form to request the link be resent to your mentor: http://www.emailmeform.com/builder/emf/SON/FeedbackForm.

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