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Field Experience: School of Nursing: Application Process - Undergraduate

Important Dates


Applying for practicum can be a lengthy process. The Office of Field Experience recommends that you start the process early enough to remedy any problems that may arise before your application is due. Applications are due the first day of the quarter before you plan to start your practicum. Students must submit one application per practicum course and one application per field site and preceptor. Deadlines are firm.

Term Term Start Date Application Deadline
Fall - 1 - Weeks 1-6 August 26, 2019 July 08, 2019
Fall - 2 - Weeks 7-12 October 7, 2019 August 26, 2019
Winter - 1 - Weeks 1-6 November 25, 2019 October 7, 2019
Winter - 2 - Weeks 7-12 January 6, 2020 November 25, 2019
Spring - 1 - Weeks 1-6 February 24, 2020 January 6, 2020
Spring - 2 - Weeks 7-12 April 6, 2020 February 24, 2020
Summer - 1 - Weeks 1-6 June 1, 2020 April 6, 2020


Submission Timeline

Starting Your Application for Undergraduate Practicums

What do I need in order to submit my application?

From Meditrek

  • Your username and password
    • You will receive one username and password for the entirety of your use with Meditrek
    • You will receive this information approximately two terms prior to your first practicum course
    • If you have not received your password a month before your application is due, please contact us here

From Your Mentor Nominee

  • Their current email address. 
  • Their credentials
  • Their title/position
  • Their phone number
  • Their current position and how this will meet the required objectives of the course
  • Completed Mentor Commitment Form. 
    • This form is sent to directly to the mentor via email when you submit the preceptor information section in Meditrek.  You will need to follow up with your mentor to receive the document from them.
    • Must be completed by your mentor
    • Must be uploaded by you in to Meditrek

From Your Field Site

  • You will need to identify the field site administrator. This is usually someone in risk management, legal, HR, office manager, Dean, Associate Dean, Director of Nursing etc. Once identified you will need;
    • Their name and title
    • Their email and phone
    • To let them know they will receive an email from us if you are not an employee of the site

From Yourself

  • Your Walden ID number and Walden email address
  • Your RN license in the state you are completing your practicum
    • Must show your name
    • Must show the expiration date

For Webinars, FAQs, and Tutorials on how to submit your application, please go here.

What is Meditrek?

Meditrek, a product of HSoft Corporation, is a user-friendly online tool that will help you apply for, track, and manage your practicum experience. Meditrek will help you:

  • Collaborate more effectively with faculty and preceptors.
  • Track your time spent at each clinical field site and organize it by course, term, and more.
  • Provide documentation of your experience to potential employers or certifying agencies for certificates and licensure.
  • Provide an easy and trackable system to submit your practicum applications.
  • Access the system 24 hours a day from anywhere with an Internet connection, including your computer, tablet, and smartphone, even after you graduate. 

Meditrek Questions?

Log into Meditrek HERE

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Application Review

For additional information check Determining the Status of Your Application.

Applications will not be reviewed in the Incomplete, Incomplete-Started, Returned or Closed status. If you are planning to use an application in this status action is required. The email sent you from Meditrek on the date of the status change will give more information. If you have additional questions reach out to the Field Experience after you have read the Meditrek email and checked your Meditrek profile.

What Happens After an Application is Submitted

1. When you successfully submit your application, you will receive an automatic email from Meditrek stating it was submitted.

2. You should allow 2-3 weeks (3-4 during peak time) to receive a response from a Field Education Coordinator via your Walden Email.

3. The application and the affiliation agreement are two separate entities being worked on simultaneously.

4. You will receive an email reply with one of the following in regards to your application

  • Your application has be returned for further work.
    • The email will identify what you need to correct.
    • You will need to log back into Meditrek, select teh application, correct the error and re-submit.
    • You will then get another email confirmation when it's been re-submitted.
  • Your application is pending.
    • The application has been submitted and is currently being reviewed by Field Experience staff.
    • Click here to download this status explanation.
  • Your application has been approved:
    • You are cleared to start the identified course/practicum with the identified preceptor at the identified field site during the identified quarter following registration for the course.

5. We process applications as they come in and if we identify an error later we are able to override the approval.

6. You can log in to Meditrek at any time to see the status of your application.


Who Reviews the Application?

Each application is reviewed by a region team of six.

Meet the your regional team HERE.

Schedule an appointment with an expert on your team HERE.

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Undergraduate Nursing Resources

Bachelor of Science in Nursing (RN-BSN and RN-BSN-MSN Tracks) – Field Experience is Required


The BSN Completion program requires students to participate in two (2) 6-week practice experiences and activities for 72 field experience hours. The faculty supervise and evaluate the students' work as they complete their projects. Students are divided into groups and discuss their practicum projects each week for 6 weeks. Students create a final PowerPoint presentation to share with their practicum group and the professional in their community. Faculty oversee and facilitate the discussions.

NURS 4210/4211: Practice Experience 1The practicum experiences in this course provide the opportunity for students to apply  and integrate population-based health promotion and disease prevention thereby integrating this new knowledge and skills into their practice. Students choose a common health problem found in their practice in their community. Through community assessment and selected on-site collaboration with a variety of professional colleagues and other stakeholders in their community, students develop a possible evidenced-base intervention plan to promote the health of a specific population at the community level.

NURS 4220/4221: Practice Experience 2: The practicum experiences in this course provide the opportunity for students to apply and integrate leadership and management theories into their practice. Students propose and develop a potential evidence-based change project using change theory, organizational and systems theory, and quality improvement theories. Through selected on-site collaboration with leaders and managers in their present work environment, students formulate a possible leadership change project that specifically addresses quality improvement and safety in the health care setting. 

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