What do I need in order to submit my application?

From Meditrek

• Your username and password
  • You will receive one username and password for the entirety of your use with Meditrek
  • You will receive this information directly from Meditrek
  • You will receive this information approximately 5-6 months prior to your first practicum course
  • If you have not received your password a month before your application is due, please contact us here

From Your Preceptor Nominee

• Their current email address. 
• Their credentials
• Their title/position
• Their phone number
• Their current position and how this will meet the required objectives of the course
• Completed Preceptor Commitment Form. 
  • This form is sent to directly to the preceptor via email when you submit the preceptor information section in Meditrek.  You will need to follow up with your preceptor to receive the document from them.  You will need to upload it in Meditrek to submit your application. 
  • Must be completed by your preceptor
  • Must be uploaded by you in to Meditrek

From Your Field Site

• You will need to identify, with the help of your preceptor and/or field site contact, who the appropriate individual is at the field site that can speak to the affiliation agreement. This is usually someone in risk management, legal, HR, office manager, Dean, Associate Dean, Director of Nursing etc. Once identified you will need;
  • Their name and title
  • Their email and phone
  • To let them know they will receive an email from us regarding the agreement

From Yourself

• Your Walden ID number and Walden email address
• Your Professional Liability Insurance
  • Must show coverage dates
  • Must show coverage amounts
  • Must be a minimum of 1 million per incident/3 million per aggregate
  • MSN- Nurse Practitioner Students:  Must show coverage as a “Nurse Practitioner Student”
  • DNP & Other MSN Programs:  Must show coverage as a general nursing student. 
• Your *RN license in the state you are completing your practicum
  • Must show your name
  • Must show the expiration date
  • Must be their highest licensure
  • We prefer online verifications​

For Webinars, FAQs, and Tutorials on how to submit your application, please go here.

1. Existing Account:  If students and preceptors already have Meditrek credentials created but lost their username and/ password, they request their username and password to be reset directly on the Meditrek home page at https://edu.meditrek.com  by clicking on the link for “Forgot your password or username?” at the bottom of the screen. 

2. New Account:   If students and preceptors do not already have an account in Meditrek, they may request account creation online by completing this form:  https://www.emailmeform.com/builder/emf/Walden/RequestMeditrekCredentials

Students needing to change their specialization and/or program for their Meditrek account, may request the change online by completing this form:   https://www.emailmeform.com/builder/emf/SON/ChangeOfSpecialization

Students must have an approved change of specialization or be enrolled through enrollment for the program in order for the Office of Field Experience Office to make this change in Meditrek.

Training Requirement for Title IX & Clery Act Overview

Walden University is fully committed to creating and maintaining a safe environment and academic community for all of our students. As such, as a part of our comprehensive prevention process, we require your participation in online courses titled “Sexual Assault Prevention” and “AlcoholEdu for College”. These online courses are a mandatory requirement for all students in programs with a field experience, intensive, pre-practicum, residency, skills lab, or other on-site experience requirement, and must be completed prior to your attendance. Additionally, this online education will empower you to make well-informed decisions about issues that may affect you. 

The courses are an important part of our compliance with Title IX and Clery Act regulations and will take approximately 2 hours to complete.  Title IX and the Clery Act are comprehensive federal laws that prohibit discrimination on the basis of sex and require certain safety and security policies to be put in place and data reported for federally funded institutions.

We will monitor the completion rate, so please take the time to finish the training.  We believe you will enjoy the assignment. They are  innovative, engaging, and informative online courses, created with students for students. In the courses, you will examine the interconnected issues of substance abuse, sexual violence, and healthy relationships through a variety of interactive, realistic scenarios and guided self-reflection.

While you may launch this training at any time and work at your own pace, the training must be completed prior to beginning practicum hours at the field site. 

This training must be completed annually every 12 months.

We hope that this course will provide you with meaningful and important information to ensure we are promoting a healthier and safer campus environment for all.

Steps for Training:

To fulfill Walden’s requirement, you will need an EVERFI account to access the course from your Dashboard*. 

To complete this process, PLEASE READ THE FOLLOWING CAREFULLY.

• Go to: http://www.everfi.com/login and click Register
• Under “Student/Learner,” enter the Registration Code: waldenu and click “Next” to create your EVERFI account. 
  • Note:
  • When prompted, please enter your WALDEN STUDENT ID NUMBER to receive credit for completion.
  • Please enter your WALDEN EMAIL ADDRESS when prompted for email address.
• Complete Part 1 of the “Sexual Assault Prevention” and “AlcoholEdu for College” training prior to the first day of your on-site practicum experience at the field site.
• After 30 days you will receive an invitation to complete Part 2 of the“Sexual Assault Prevention” and “AlcoholEdu for College” training, which must be completed within 10 days of receipt.

*NOTE:  If you already have an EVERFI Higher Ed account, go to http://www.everfi.com/login, enter your login information, then enter registration code “waldenu” in the “Add a Course” box in the top right corner of the Dashboard.

Technical Support for Training: 

• Click the support link and either Call, Chat Live, or Submit a Ticket to EverFi.
  • Advise that you are a Walden University student.  Use registration code “waldenu”.
  • Describe the access challenges you are facing.  You may be asked to send a screenshot of the issue.
• If you have additional questions, please email nursingfield@mail.waldenu.edu  

Walden Policies and All other Title IX Questions:

• Specific Walden policies and resources may be found at:  https://www.waldenu.edu/experience/support-services/student-safety-title-ix.
• For any questions related to accessing and completing the training please email: nursingfield@mail.waldenu.edu.   

Other available resources:

• If you believe you are the victim of a rape or sexual assault, you can receive assistance immediately by calling your local police department or 911.
• As a student, you can contact the Student Assistance Program (SAP) by calling 1-866-465-8942 or TDD: 1-800-697-0353. When you call, please reference Walden’s ID, SAP4EDU. THE SAP is a free, "confidential resource" at Walden, which means that all conversations you have will remain confidential and won’t initiate any type of investigation into the incident.
• If you would like to report a sexual assault to the appropriate university officials please contact the Title IX Coordinator or Deputy with Walden University.
• For information regarding the Grievance and Investigation Process, please refer to the Walden Student Code of Conduct .

What Happens After an Application is Submitted

1. When you successfully submit your application, you will receive an automatic email from Meditrek stating it was submitted.

2. You should allow 2-3 weeks (3-4 during peak time) to receive a response from a Field Education Coordinator via your Walden Email.

3. The application and the affiliation agreement are two separate entities being worked on simultaneously.

4. You will receive an email reply with one of the following in regards to your application

• Your application has be returned for further work.
  • The email will identify what you need to correct.
  • You will need to log back into Meditrek, select teh application, correct the error and re-submit.
  • You will then get another email confirmation when it's been re-submitted.
• Your application is pending.
  • The application has been submitted and is currently being reviewed by Field Experience staff.
  • Click here to download this status explanation.
• Your application has been approved:
  • You are cleared to start the identified course/practicum with the identified preceptor at the identified field site during the identified quarter following registration for the course.

5. We process applications as they come in and if we identify an error later we are able to override the approval.

6. You can log in to Meditrek at any time to see the status of your application.

Who Reviews the Application?

Each application is reviewed by a region team of six.

Meet the your regional team HERE.

Schedule an appointment with an expert on your team HERE.