Applying for practicum can be a lengthy process. The Office of Field Experience recommends that you start the process early enough to remedy any problems that may arise before your application is due. Students must submit one application per practicum course and one application per field site and preceptor. Deadlines are firm.
Course-Based Students: Applications are due the first day of the quarter before you plan to start your practicum.
|Term||Term Start Dates||Application Deadline Date|
|Fall 2020||August 31, 2020||June 1, 2020|
|Winter 2020||November 30, 2020||August 31, 2020|
|Spring 2021||March 1, 2021||November 30, 2020|
|Summer 2021||May 31, 2021||March 1, 2021|
|Fall 2021||May 31, 2021|
Tempo-Based Students: Applications are due three months before you plan to start your practicum.
What is Meditrek?
Meditrek, a product of HSoft Corporation, is a user-friendly online tool that will help you apply for, track, and manage your practicum experience. Meditrek will help you:
Log into Meditrek HERE
What do I need in order to submit my application?
From Your Preceptor Nominee
From Your Field Site
For Webinars, FAQs, and Tutorials on how to submit your application, please go here.
Students needing to change their specialization and/or program for their Meditrek account, may request the change online by completing this form: https://www.emailmeform.com/builder/emf/SON/ChangeOfSpecialization
Students must have an approved change of specialization or be enrolled through enrollment for the program in order for the Office of Field Experience Office to make this change in Meditrek.
Walden University College of Nursing’s Onboarding Policy requires practicum students to complete specific requirements in order to be approved for practicum. These onboarding requirements vary from state to state; however, they generally include the passing of a background check and drug screening, health requirements, required training and professional liability insurance, and any additional onboarding requirements that may be required by the field site. This is a Walden University requirement that applies to all nursing practicum students. Being an employee of the field site does not exempt students from this requirement.
Requirements will only be approved if submitted through Walden University’s designated provider, CastleBranch. Please be aware that students are responsible for all expenses incurred for onboarding requirements. Students will not be permitted to start their field experience until Onboarding Requirements are complete.
CastleBranch, Walden’s designated vendor for onboarding requirements, provides a secure platform to complete onboarding requirements. Onboarding requirements are managed, stored and tracked in CastleBranch. Students must complete ALL the requirements listed in the CastleBranch portal to begin their practicum. Students must complete all onboarding requirements online at http://walden.castlebranch.com/. Step-by-step instructions can be found here. Any questions regarding the purchase of a screening package can be answered by CastleBranch at 1-888-723-4263. For questions regarding the field site, onboarding requirements or practicum applications regarding this process, please contact email@example.com.
Students do not need to complete the onboarding requirements in CastleBranch prior to submitting a practicum application, but the requirements must be completed before an application will be approved. This practicum application will not be fully approved until all the requirements are complete in CastleBranch. The School of Nursing Field Education Office Staff will confirm submission of all requirements in CastleBranch to approve practicum applications.
Field Site Onboarding Requirements:
Support from Field Experience:
If you have questions or need support with onboarding or CastleBranch, students may schedule an appointment with their regional Verifications Field Education Coordinator. Schedule your appointment with your regional Verification coordinator online here.
Training Requirement for Title IX & Clery Act Overview
Walden University is fully committed to creating and maintaining a safe environment and academic community for all of our students. As such, as a part of our comprehensive prevention process, we require your participation in online courses titled “Sexual Assault Prevention” and “AlcoholEdu for College”. These online courses are a mandatory requirement for all students in programs with a field experience, intensive, pre-practicum, residency, skills lab, or other on-site experience requirement, and must be completed prior to your attendance. Additionally, this online education will empower you to make well-informed decisions about issues that may affect you.
The courses are an important part of our compliance with Title IX and Clery Act regulations and will take approximately 2 hours to complete. Title IX and the Clery Act are comprehensive federal laws that prohibit discrimination on the basis of sex and require certain safety and security policies to be put in place and data reported for federally funded institutions.
We will monitor the completion rate, so please take the time to finish the training. We believe you will enjoy the assignment. They are innovative, engaging, and informative online courses, created with students for students. In the courses, you will examine the interconnected issues of substance abuse, sexual violence, and healthy relationships through a variety of interactive, realistic scenarios and guided self-reflection.
While you may launch this training at any time and work at your own pace, the training must be completed prior to beginning practicum hours at the field site.
This training must be completed annually every 12 months.
We hope that this course will provide you with meaningful and important information to ensure we are promoting a healthier and safer campus environment for all.
Steps for Training:
To fulfill Walden’s requirement, you will need an EVERFI account to access the course from your Dashboard*.
To complete this process, PLEASE READ THE FOLLOWING CAREFULLY.
*NOTE: If you already have an EVERFI Higher Ed account, go to http://www.everfi.com/login, enter your login information, then enter registration code “waldenu” in the “Add a Course” box in the top right corner of the Dashboard.
Technical Support for Training:
Walden Policies and All other Title IX Questions:
Other available resources:
For additional information check Determining the Status of Your Application.
Applications will not be reviewed in the Incomplete, Incomplete-Started, Returned or Closed status. If you are planning to use an application in this status action is required. The email sent you from Meditrek on the date of the status change will give more information. If you have additional questions reach out to the Field Experience after you have read the Meditrek email and checked your Meditrek profile.
What Happens After an Application is Submitted
1. When you successfully submit your application, you will receive an automatic email from Meditrek stating it was submitted.
2. You should allow 2-3 weeks (3-4 during peak time) to receive a response from a Field Education Coordinator via your Walden Email.
3. The application and the affiliation agreement are two separate entities being worked on simultaneously.
4. You will receive an email reply with one of the following in regards to your application
5. We process applications as they come in and if we identify an error later we are able to override the approval.
6. You can log in to Meditrek at any time to see the status of your application.