Meditrek Guide for Counseling Students:

Field Experience Time Log

Students should log into Meditrek to track field experience hours daily.

1. Select Time Log on your Meditrek Welcome Page.
2. Click on "Submit New Entry
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3. Select responses for each of the fields at the top of the screen:
   • Quarter, Program (Click the “Change” button if you make changes these fields)
   • Site Supervisor (Students with more than one site will log hours separately under the approved supervisor for each field site.)
   • Rotation (Practicum or Internship)
   • Date (when hours were accrued)
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4. Input your hours for the day in the appropriate categories.
   • Hours should be logged on the day that they are accrued (do not, for example, submit one entry for an entire week's hours)
   • Note the separate columns for In-Office, In-Home, and Telemental Health for logging Direct hours.
   • School Counseling students will log all Direct hours under School Guidance Counseling. See the School Counseling Direct vs. Indirect Hours Guide for more information about direct hours for SC field experiences.
   • Be sure to log supervision hours under the correct category (e.g., your weekly faculty group supervision videoconferences must be logged in the University Supervision - Faculty Group row)
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5. Click the “Submit” button to complete this entry.

To view your total hours for each field experience:

1. Click on "Time Log" on your Meditrek Welcome screen.
2. Use the filters to select the field experience you would like to view hours for (e.g. "All Practicum" or "All Internship")
3. Click on "Select"
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4. From here you can view the daily record of hours, showing approval by site and faculty supervisors
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5. At the bottom of the page, you can view your progress toward each of the hourly requirements of the field experience:
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Hours will show in red if the requirement has not been met and in green if it has been met. Be sure to pay attention to quarterly supervision requirements as well.

If you enter direct hours in a week where you have not entered individual or triadic site supervision, the following warning will display in Meditrek to remind you to log your site supervision for that week, "Students cannot count direct hours in any week where they do not have 1 hour of individual or triadic site supervision."

This warning will also be displayed in your site and faculty supervisor's view of the time log. They should not approve any direct hours in weeks where you do not have the required site supervision.

If your time log entries have not yet been approved by your site and/or faculty supervisor, you can click on the "Edit" or "Delete" links to make changes to individual entries.

If the entries have already been approved, you can contact your site or faculty supervisor and ask that they go back and "reject" the entries to allow you to make revisions.

Site supervisors can reject time log entries that they do not agree with or that students wish to revise after approval.

1. On your Meditrek welcome page, click on “View time log records”
   
2. Look up the Status of time logs for “All” and click “select” to populate the time log entries
   
3. Click on any of the links under the “Status” column to edit your approval/reject
   
4. Edit your Approval of the time log entry.