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Meditrek Guide for Counseling Students:
Field Experience Grading Checklist

Field Experience Grading Checklist

Satisfactory completion of field experience requires more than satisfactory completion of field experience coursework. The Grading Checklist tracks completion of all of the requirements of field experience in Meditrek. ALL Checklist items must be completed for a Satisfactory (S) grade in a field experience course.

To access the Grading Checklist, select Grading Checklist from the Meditrek welcome page:

Click on the "Due" link to view the Grading Checklist details. Meditrek defaults to show the current quarter - use the dropdowns at the top of the screen to view Grading Checklists from earlier term(s) (starting Winter 2021-2022).

Grading Checklist Statuses

  • Not Complete = Minimum hourly requirement for the category has not been met.
  • Complete = Minimum hourly requirement for the category has been met
  • I Grade = Minimum hourly requirement for an I Grade (80%) in the category (Direct and Total ONLY) has been met.
  • Critical Eval = Evaluation complete, but with score(s) below the minimum threshold for a passing grade.

Hourly Requirements

The Grading Checklist tracks hourly requirements for each quarter of field experience:

  • Total Hours - per field experience (i.e. all Practicum or all Internship)
  • Direct Hours - per field experience (i.e. all Practicum or all Internship)
  • Individual/Triadic Supervision Hours - per quarter (will only reflect hours from Week 1 through Week 10 of the current quarter)
  • Faculty Group Supervision Hours - per quarter (will only reflect hours from Week 1 through Week 10 of the current quarter)

Important Note: Only hours that are approved in Meditrek by both site and faculty supervisors are reflected in the Grading Checklist (hours must be fully-approved to count toward field experience requirements).

Administrative Requirements

  • Faculty Group Supervision Contract - you should complete this in Meditrek during Week 1 of each term of enrollment
  • Mid-Quarter Evaluation by Site Supervisor - your site supervisor must complete your Mid-Quarter Evaluation in Meditrek. Once complete, a link will show on your Grading Checklist for you to view the completed evaluation.
  • Site Visit - Your faculty supervisor will complete a form in Meditrek to record the Site Visit with your approved site supervisor, and completion of this form will be noted in your Grading Checklist..
  • Satisfactory End of Quarter Evaluation by Site Supervisor - your  supervisor must complete your End of Quarter Evaluation in Meditrek. Once complete, a link will show on your Grading Checklist for you to view the completed evaluation.
  • Satisfactory End of Quarter Evaluation by Faculty Supervisor - your faculty supervisor must complete your End of Quarter Evaluation in Meditrek. Once complete, a link will show on your Grading Checklist for you to view the completed evaluation.
    • The evaluation becomes available for faculty to complete after your site supervisor has completed their evaluation.

Coursework

Faculty supervisors will enter the final coursework grade into Meditrek after final coursework grading in the Canvas classroom is complete.

Final Grade

The final grade is automatically calculated based on completion of checklist items. This grade is reviewed in an audit completed by the School of Counseling Office of Field Experience after the end of the term. Final grades will be submitted in the Canvas classroom by the end of Week 12.