You will receive a residency registration confirmation email within 5-7 business days after your registration is processed (see Confirm Your Residency).
Please pay close attention to all of the details in the confirmation email as it contains specific hotel and travel information as well as other tips to prepare for your residency. We strongly recommend you stay at Walden’s host hotel to take advantage of Walden’s special group rate, complimentary Wi-Fi in your sleeping room, and unlimited networking opportunities.
If you do not receive a registration confirmation email within 5-7 business days of registering, please contact University Events at askevents@mail.waldenu.edu to request a registration confirmation.
Attendance is required for ALL event sessions in order to successfully complete your residency, skills lab, or pre-practicum.
Full participation in your online classes is also required while you are attending your residency, skills lab, or pre-practicum.
For the complete daily schedule, please see your confirmation email. The daily schedule will be available two weeks prior to the start of the event.
For residency/skills lab/pre-practicum attendance, timing requirements, and options within each program, see the Timing table.
DO NOT MAKE ANY TRAVEL ARRANGEMENTS until you are officially registered AND your selected course appears in your myWalden portal course listing AND you have received your registration confirmation email.
Please see your registration confirmation email for airport information, event start and end times, and other important travel information. Late arrival to the event or early departure from the event could result in the loss of academic units.
Plan an airfare budget of $250-$450 for residencies taking place in the 48 contiguous U.S. states and $800-$1,200 for events taking place outside the 48 contiguous U.S. states. Of course, airfare rates vary based on home airport, event city, air carrier, flight schedules, connections, and time of year.
Important:
If you cancel your Walden residency/skills lab/pre-practicum registration, it is your responsibility to cancel your hotel, flight, and other travel arrangements and abide by their cancellation policies.
Your registration confirmation email will list transportation options to and from the airport in the event city. Rates vary by mode of transportation. Be sure to factor in transportation time between the airport and the event venue when making travel arrangements to allow plenty of time for event check-in and after the last event session concludes.
Please see your registration confirmation email for the host hotel location, Walden’s special room rate, and other important reservation information. You should reserve your hotel room as soon as you receive your registration confirmation email. Availability is limited and rooms are available on a first-come, first-served basis.
It is strongly encouraged you stay at Walden’s host hotel so you can take advantage of:
Be sure to ask for the Walden University room block rate when making your hotel reservation and do so prior to the deadline indicated in your confirmation email. Keep in mind that if you make your reservation after the booking deadline, the hotel reserves the right to increase room rates. In other words, you may have to pay the full room rate and, depending on room availability, may have to find another hotel.
All hotel reservations will require a credit or debit card and some may require a deposit payment to confirm your stay.
If you choose to stay at a hotel other than Walden’s host hotel, please remember you are responsible for your own transportation to and from daily sessions and events.
If you cancel your Walden residency/skills lab/pre-practicum registration, it is your responsibility to cancel your hotel, flight, and other travel arrangements and abide by their cancellation policies.
Meals are not included in your residency fee. Daily beverage service will be provided.
Plan a meal budget of approximately $15-$25 (plus tax and tip) per meal for dining expenses if you choose to dine in the residency venue establishments and/or select nearby, non-fast-food options. See the hotel concierge upon arrival for local dining information.
You may pack non-perishable food items or visit a local grocery or convenience store upon arrival to reduce dining expenses. You may also check with the host hotel to see if they can provide a refrigerator and/or a microwave oven in your sleeping room (if available, additional fees and taxes may be billed to your sleeping room).
As soon as you receive your registration confirmation email, you should complete the mandatory steps to obtain an I-20 for your U.S. residency.
Please refer to the Form I-20 website for policy and process information and begin the I-20 process immediately. Thoroughly review the Frequently Asked Questions (FAQ) document as well.
The rules and regulations of the U.S. Department of State require all non-U.S. students attending Walden residencies in the United States to obtain an I-20 from Walden University for entry into the United States. Students who are citizens of Visa Exempt countries, Canada and Bermuda, do not have to apply for a separate visa; however, these students must obtain an I-20 and pay the SEVIS fee. Students from all other countries, including visa waiver countries, must also obtain an F-1 student visa for entry into the United States to attend Walden residencies.
Therefore, non-U.S. students cannot attend a U.S. residency without having the proper documentation for attending an academic program. This documentation is the I-20 and F-1 student visa or, for students who are citizens of Canada or Bermuda, the I-20 only.
If you fail to comply with the above policy and attempt to attend a U.S. residency without the proper documentation, you will be denied entry to the residency.
Also, if you apply for your I-20 less than 3-4 months before your residency start, there may not be sufficient time to complete the required processes and approvals for you to be able to travel and attend your U.S. residency.
See also International Student Travel to the United States for Required Program Residencies.
If you have not completed the mandatory steps to obtain an I-20 and an F-1 student visa according to the above policy within 30 days prior to your U.S. academic event, your registration will be cancelled and subject to the cancellation parameters below.
To enter the United States properly, as you pass through U.S. Immigration and Customs, please be sure to have your:
To check-in to the residency at the international student table, please be sure to bring:
You will NOT be allowed to participate in the academic residency if you do not have the listed documents. No exceptions will be made for anyone.
You’ll be engaging in academic sessions from about 8 a.m. until early evening and you are expected to attend all sessions in order to successfully complete your residency/skills lab/pre-practicum. While your primary purpose for traveling is to attend Walden’s academic event, you may choose to explore the city before and after sessions or extend your stay to take advantage of local area attractions and events. Your registration email confirmation provides city information including things to see and do in the area to plan or extend your stay.
Many students bring family and/or other travel companions with them to residencies, however only registered students can attend academic events and sessions.
The hotel concierge on site can recommend activities for travel guests while you are involved in academic event sessions. Also, child care is not provided at the residency, and children are not permitted to attend academic or networking sessions. Contact the hotel to inquire about local child care facilities.
Please note: Family/travel companions SHOULD NOT travel with students attending Blended Academic Year in Residence (BAYR) residencies.
If your travel to an academic event is delayed by one day or less due to weather related issues, please email academicresidencies@mail.waldenu.edu to indicate your arrival delay and your anticipated arrival.
If your travel to an academic event is delayed by more than one day or canceled due to weather related issues, please contact Student Success Advising to petition the residency. Please include documentation of cancellation from the airline or other transportation source. Documentation can include, but is not limited to, original email from airline communicating cancelation, weather report in area you reside with documentation of weather conditions, and other relative documentation.
See the Cancellation Policy for more information.
At Walden, we want you to have a positive travel experience for your academic event. To help you plan ahead and be fully prepared to travel to your next academic event, follow these helpful tips:
Waiving change fees and Award redeposit fees providing greater flexibility to travel using eCredits through September 30, 2022, for customers who:
Waiving cancellation fees for Guests whose travel plans are impacted by COVID-19 (Coronavirus). Go to My Trips, enter your name and confirmation number, then proceed with the steps to cancel your flight. You will receive a full purchase price reservation credit instantly, even if your date of travel has passed.
Waiving change fees for guests traveling through July 31, 2020.
