An Affiliation Agreement is a legal contract between Walden University and a field site. Accreditation standards and university policy require that an Affiliation Agreement be in place before any student can be approved for field experience.
Coming to a mutual agreement about the terms of the Affiliation Agreement can take time, sometimes several weeks or months. In most cases, Walden can reach a mutual agreement with students’ field sites. There are times, however, when a field site and Walden are not able to enter into an agreement or cannot reach an understanding on the terms of the agreement for a variety of factors that may be out of either organization’s control. When there is reason to believe that the Affiliation Agreement between Walden and a site will not be completed, Walden will make every effort to notify you in a timely fashion. If there is enough time, Walden will work with you as you try to find a new site, even if the Office of Applied Learning Agreements (OALA) is continuing to work with the first site. You are strongly encouraged to identify potential alternative field sites and site supervisors as backup options.
It is possible that the Affiliation Agreement with a proposed field site may not be completed, and it may be too late for you to find a new site prior to the start of the current term. If this happens, you may not be able to enroll in the field experience during the desired term. You are allowed a limited exception to apply for the next term so that they can prepare a new application. Walden is not able to predict or control the time it will take to reach agreement with your desired site. It is highly recommended that you consider identifying potential alternative backup field sites.
You will be required to enter the field site administrator contact information in your Meditrek® application. The contact information for the field site administrator is entered in the Affiliation Agreement section of the application. It is your responsibility to obtain the contact information for the appropriate individual at the field site with authority to sign a legal contract. Site supervisors may know whom to contact at field sites; otherwise, you should ask if the field site has an education or staff development manager or a risk manager. Authority to sign the Affiliation Agreement could possibly be handled by a director, CEO, superintendent, or other administrator; large organizations may have an on-site legal department and an attorney who signs affiliation agreements. The person who signs the agreement must be authorized to do so by the field site. The individual authorized to sign the agreement is usually not the site supervisor.
Note: It is very important to enter the correct contact information in Meditrek® for the field site administrator because inaccurate information will delay processing of the Affiliation Agreement.
Upon submission of your field experience application, a field experience operations coordinator will review your application to determine if there is an active and valid Affiliation Agreement on file with the proposed field site. If there is no Affiliation Agreement on file, the operations coordinator will email the field site administrator with instructions on establishing an Affiliation Agreement with Walden University.
If a field site administrator does not receive the email about the Affiliation Agreement, the following actions are recommended:
If the field site administrator has not received the email, the agreement information can be resent by the operations coordinator, or the field site administrator may email firstname.lastname@example.org to receive the affiliation agreement information.
Note: New affiliation agreements must be submitted to OALA no less than 5 weeks prior to the start of the quarter; petitions requiring submission of an agreement beyond this point cannot be approved. If review of the agreement is required by OALA, the field experience may be delayed. The affiliation agreement must be complete and fully signed by 2 weeks prior to the start of field experience, or the field experience will be delayed.
You can monitor the progress of the Affiliation Agreement process on your application checklist in Meditrek®.
An addendum to the Affiliation Agreement is required for in-home counseling experiences. You will not be permitted to provide in-home counseling if this addendum is not in place (see Home-Based Counseling).