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CFE Administration & Style: CFE Webinar Archive

CFE recent webinars

The CFE Recent Webinar Recordings page lists the 10 most recent CFE webinars.  The webinar entries are created in Faculty Answers and then pushed into the CFE website via a widget.

Gather, create, and upload the webinar documents

As far as related documentation goes, each webinar has at least the slide deck. Some may also have handouts and other associated documents or links.

The webinar documents should always be PDFs, unless the document is a template. Do not include Word, PowerPoint, or other document files.  Convert them to PDFs.  If the document is a PDF, it will open in the browser. If it is any other type of document, it will download to the user's computer.  

Convert to PDFs

Convert all documents into PDFs.  This is easily done in most Office programs.  To ensure the new PDF meets ADA requirements, do not change the default settings in the PDF Save As/Options.

Note: When some PPT files are saved as a PDF, background images turn black (this usually happens with the default Walden PPT template).  If this happens, upload the document into OneDrive, open the document, and then Print it as a PDF.


Document Naming Conventions

All document titles should include the type of document it is e.g., PDF, Word, etc.  Without this identification in the document title, there is no way for a screen reader to identify the type of document. It is also tells sighted users the type of document, allowing them to anticipate how the document will open.

Slide Deck:

<name of webinar>Slide Deck (PDF)


<name of document>Handout (PDF)


Upload the documents

The documents are uploaded as assets to the Webinar Archive Working Guide. This guide houses all the documents for webinars. Once the document is uploaded into the guide, copy the link and paste it into the webinar archive entry.

  1. Go to the Webinar Archive Working Guide and log in.
  2. Scroll to the bottom of the list.
  3. Click the drop-down next to the last entry and select "add to group".
  4. Enter the appropriate title and attach the file.
  5. Click "Save".
  6. Copy the document link.

Create the webinar thumbnail image

There is a thumbnail image for each webinar. The actual webinar recording is linked to the thumbnail.  The thumbnail is usually created from the title slide of the PowerPoint presentation.

Thumbnail size: 400px x 224px

File type: .png

Naming Convention: <webinar title> thumbnail 

Create the thumbnail

  1. Copy the PowerPoint title slide.
  2. Resize it to 400px x 224px, cropping as needed.
  3. Add the play button.
  4. Save as a .png file.

CFE video play button

Create the webinar entry in Faculty Answers

The actual webinar entry lives in Faculty Answers.  

Important Note: On the Recent Webinars page, the webinars are listed with the most recent webinars first.  "Most recent" is the one edited most recently in FA. You need to enter the webinars in the order they were presented (with the newest first) to keep the right order in the widget.


To create the entry:

  1. Log in to Faculty Answers.
  2. In the orange toolbar, click "Answers", then select "Create" from the drop-down.

  3. Click the "FAQ" tab.
  4. Verify the Group is "CFE Webinars".

  5. Enter the webinar title in the "Question" field.
  6. Verify the Group is "CFE Webinars".
  7. Enter the webinar title in the "Question" field.
  8. Click "Save Question and Continue".
  9. In the rich text box enter the webinar title and set the format to "heading 2"
  10. On the next line, upload the webinar thumbnail and enter the Alt Text as Video<title of webinar>.
  11. Add the webinar recording link to the thumbnail.
  12. Under the webinar thumbnail, enter "Resources and set the format the "heading 3".
  13. Under "Resources", add any documentation, beginning with the slide deck, as a bulleted list.

  14. Click "Save Answer Text".
  15. Click the "Source" button in the rich text toolbar.
  16. Copy the source code.
  17. Click the "Source" button to go back to the rich text view.  
  18. Click the Edit button at the top of the page by the question title.

  19. Paste the source code into the "Details" field.

  20. Click the "Save Changes" button.
  21. At the bottom of the page, click the "Change Status" button, and select "Published" from the drop-down menu.
  22. Click the "Save" button.
  23. In the Topics section in the right column, select "CFE Webinars" from the "Assign a Topic" list and click Add.
  24. Add any additional topics needed.
  25. You are done!