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Field Experience: School of Psychology: Meditrek

Meditrek

 

Every student will need an account with Meditrek.  If you do not have an account set up, please email your Field Office (see the "Contact Us" tab to the left) with this request.  Once you have an account, you will receive a welcome email with your log-in credentials and can get started with using this new module. 
 

Meditrek User Guides and Tutorials - Meditrek User Guides and Tutorials - For Students, Faculty and Site Supervisors

Meditrek Webinars

Please view these webinars to learn more about the application process and how to log hours in Meditrek.

Log Hours Tracking (Timesheet) Webinar:  https://youtu.be/COMHy5iFFCQ

Application Process Webinarhttps://youtu.be/qsheB6hfFiQ

Application Process - To start an application in Meditrek:

  1. Go to https://edu.meditrek.com/Default.html and sign in.
  2. On your home screen, click on the box at the top that says “Practicum or Internship Application”.
  3. Then Start a new application by clicking on one of the three options (Primary, Replacement, Repeat).  In almost all cases, a new application will begin by selecting “Primary.”

Primary:  Select for the primary supervisor at your site, this is the main option to get started on the application process.  Note: If you have a Secondary supervisor at this site, you will select yes to the a co-supervisor question.

Replacement: Select when an existing application simply needs to be replaced because of a change in some details.   It’s a correction.

Repeat:  Select if a student is repeating the class.   This is not a correction, it’s application re-submission when the student has to take the class over because an “U” or “W” or “I” grade.

  1. Then Select the “Course” you will need to be enrolled in, i.e. PSYC 8281C Practicum I.
  2. Then Select the “Starting quarter,” i.e. Spring 2020.
  3. Then click on the button to the right called “Start New.”
  4. Please view the checklist of items due for your application and start filling out the forms and submitting the required documents.

Application Process - To copy an application in Meditrek:

Notes:

  • If you are continuing at the same site for your practicum or internship, there will be a copy feature option, see process below.
  • Only applications in "On Hold" or "Approved" status are eligible to copy over.
  • The copy feature only works when you are applying for practicum to practicum or internship to internship but not practicum to internship.

 

Step by step process:

  1. Log-in to Meditrek (if you need your log-in credentials resent, just let me know).
  2. Start New Application
  3. Select Type of Application
    1. Primary:  Select for the primary supervisor at your site, this is the main option to get started on the application process.  Note: If you have a Secondary supervisor at this site, you will select yes to the a co-supervisor question.
    2. Replacement: Select when an existing application simply needs to be replaced because of a change in some details.   It’s a correction.
    3. Repeat:  Select if a student is repeating the class.   This is not a correction, it’s application re-submission when the student has to take the class over because an “U” or “W” or “I” grade.
  4. Select Course
  5. Select Starting Quarter
  6. If you have a previously approved application that is eligible for being copied for your new application, you will see the following question at the top of their new application appear, “Is this application for the same site supervisor and field site as one of your previous applications?
    1. If you choose yes, saying that this new application is for the same site supervisor and field site as one of their previous applications, you are then presented with a drop-down selection that allows you to copy information from that previous application
      1. Select the correct application/supervisor
      2. Then select “Copy”
  7. If you do copy over an application, as much information as possible is automatically copied from your old application to your new application.  Please review the checklist as you may need to re-upload your student liability insurance certificate and/or supervisor(s) license again.

Uploading Documents in Application Steps:

Instructions

  1. Under “Upload Files”, click the Browse button to select the file to upload, type in a description if desired, and click the Upload button.
  2. Under “Choose Document Type”, select the desired document type and click the Select button.
  3. A form will appear at the bottom of the page, with fields specific to the selected document type.
    1. In the “File” dropdown, select the file uploaded in step 1.
    2. If there is a “Select Preceptor” dropdown, select the appropriate preceptor for the application in question.
    3. Fill out any other fields as needed. For date fields, enter the date as numbers; either M/D/YYYY or YYYY/M/D order will work.
    4. When done, click the Save button.