Undergraduate (BSN) Nursing Practicum Manual:

Section 2: Licensure and Regulatory Requirements

State Regulatory Agency Requirements

The ability for students to complete a required practicum, in each state, depends upon the statutes and regulations of that state. It is the students’ responsibility to know and understand the statutes and regulations of that state and whether they meet the requirements to engage in a practicum in that state. Students are required to inform the College of Nursing Office of Field Experience when moving to another state or outside of the United States to ensure their practicum is appropriate.

All students must comply with the applicable federal, state, and local guidelines, as well as requirements related to COVID-19 safety. Students must also comply with any additional requirements imposed by their practicum site.

Connecticut 

Effective April 11, 2024, Walden will no longer enroll new students located in Connecticut in distance education courses or programs. A student located in Connecticut who enrolled in a Walden University program prior to April 11, 2024, may continue to access distance education coursework and complete practicum in CT until the completion of their program. Students who were initially residents of another state and enrolled in a Walden University program prior to April 11, 2024, who relocate to Connecticut may also continue to access distance education coursework and complete practicum in CT until the completion of the program. Students must be aware that a change of residence to a state where Walden does not enroll students can impact a student’s ability to complete practicum and remain enrolled at Walden.  Please contact the Office of Field Experience if you have questions.

Indiana

Please be aware that the state of Indiana limits the number of students who can be appointed to each practicum site. Students seeking to do their field experience in Indiana may experience challenges identifying practicum sites. Given these limitations, students in Indiana are encouraged to begin identifying practicum sites at least three (3) full quarters prior to the time their field experience is expected to begin in order to increase their opportunity for placement and avoid potential delay. Students must notify their field experience coordinator as soon as they identify a practicum site and preceptor, so Walden University can evaluate the impact of the regulatory limits on site availability.

Applications to complete a practicum at a site that cannot accept additional students (due to these regulatory limitations) will be denied. Students with questions about the availability of a specific practicum site in Indiana should contact the Nursing Field Experience Office.

Maryland

Please be aware that the state of Maryland limits the number of students who can be appointed to each practicum site. Students seeking to do their field experience in Maryland may experience challenges identifying practicum sites. Given these limitations, students in Maryland are encouraged to begin identifying practicum sites at least three (3) full quarters prior to the time their field experience is expected to begin in order to increase their opportunity for placement and avoid potential delay. Students must notify their field experience coordinator as soon as they identify a practicum site and preceptor, so Walden University can evaluate the impact of the regulatory limits on site availability.

Applications to complete a practicum at a site that cannot accept additional students (due to these regulatory limitations) will be denied. Students with questions about the availability of a specific practicum site in Maryland should contact the Nursing Field Experience Office.

New York

Please be aware that Walden University does not currently admit students who reside in the state of New York in any of its programs due to state regulatory requirements.  Students who were originally admitted into their program before March 29, 2018 as New York residents are permitted to remain enrolled and complete practicum experiences in the state of New York. Walden is authorized to allow students who are residents of other states and enrolled in programs that do not lead to licensure to complete practicum in the state of New York.  Students who wish to complete practicum in New York must still ensure that their application meets all other practicum requirements.  Students must be aware that a change of residence to a state where Walden does not enroll students can impact a student’s ability to complete practicum and remain enrolled at Walden.  Please contact the Office of Field Experience if you have questions.

Rhode Island

Please be aware that, due to regulatory requirements, Walden University no longer enrolls students from Rhode Island. Please contact the Office of Field Experience if you are a Rhode Island resident who has not yet submitted a practicum application.

Washington State

Please be aware that Walden University is approved by the Washington State Board of Nursing to provide practice experiences in Washington State.  For a complete list of Walden University’s approvals in Washington State, please reference the Board of Nursing’s list of approved Out-of-State Clinical Placements located at https://nursing.wa.gov/education/nursing-education/approved-nursing-education-programs. 

For additional information, go to the following website: Nurse Licensing | Washington State Department of Health  

Attention students completing practicum in Washington State: Please be aware of the following Washington Administrative Code—WAC 246-840-533(6)—requirement: A preceptor in graduate nursing programs must be experienced in the specialty area for at least 1 year; and not be related to, or a personal friend of, the student.

 

State Regulatory Agency Field Experience Requirements

Some state boards of nursing have additional approval requirements. Because of these additional state board requirements and approvals, students who will engage in practicums in the following states must submit their applications via Meditrek® as early as possible in their program. Late applications will not be accepted for these states:

• Alabama: see Alabama Board of Nursing: Nursing Education Programs
• Alaska: see Alaska Board of Nursing
• North Dakota: see North Dakota Board of Nursing
• Rhode Island: see State of Rhode Island Department of Health: What We License
• Tennessee: see Tennessee Department of Health: Board of Nursing
• Wyoming: see Wyoming Board of Resources: Education

Non-U.S.-Based Student Requirements

It is recommended that BSN students verify their choice of preceptors has appropriate licensure and credentials prior to the practicum. Preceptors must be licensed within the United States and adhere to the following requirements:

• Non-U.S.-based students do not reside in the United States, are licensed to practice in the United States, or are otherwise authorized to practice in their jurisdictions and desires to continue their education while living abroad with the intent of obtaining or maintaining licensure in the United States, or who are Canadian residents holding licensure in the United States.
• Non-U.S.-based students must choose preceptors who hold a graduate degree from a U.S. accredited academic institution or a foreign academic institution formally recognized or accredited by the competent authorities in the country where students wish to complete their field experience. Preceptors based outside of the United States (non-U.S. preceptors) must hold an active, unencumbered license in a state in the U.S. or are otherwise authorized to practice as an RN or the equivalent thereof within the country where the practicum will occur.
• Non-U.S.-based students with practicum sites outside of the United States may petition for an exception to the professional liability insurance requirement, if it is determined that professional liability insurance is too costly or does not exist in the country where the student will be conducting the practicum. An exception for obtaining professional liability insurance can be authorized by completing a Professional Liability Insurance Waiver Request. The waiver request form can be obtained from and must be submitted to the Office of Field Experience. The form must be completed by a duly authorized representative of the practicum site not the student. Submission of a professional liability insurance waiver request does not guarantee approval.
• Non-U.S.-based students must provide evidence of current and active nurse licensure or other authority to practice in the jurisdiction where the practicum will take place. The licensure or other authorization must authorize the student to conduct practice at a level consistent with RN licensure in the United States. Non-U.S.-based students who encounter issues with obtaining proof of licensure or authority to practice, should contact the Office of Field Experience.
• Non-U.S.-based students must comply with all other requirements demanded of students conducting practicums in the United States.
• Non-U.S.-based students should contact the Office of Field Experience early to ensure that they identify a qualified preceptor and an acceptable practicum site and they meet all other requirements.

Note: Late practicum applications will not be accepted from students seeking to do their practicums outside of the United States.

Please Remember: Students who are licensed in the United States but who are currently located outside of the United States may not be able to complete their practicum unless they can find an acceptable site.

Walden University’s BSN program is designed to prepare students with an active U.S. registered nurse (RN) license to educationally advance within their current scope of practice in the in the United States. As this program is designed for U.S. students, Walden generally does not admit international students into the program. However, Walden will consider, on a case-by-case basis, admission of Canadian students who hold a valid U.S. RN license and who are authorized to work in the United States, as well as students from other countries who hold a valid U.S. RN license or the international equivalent thereof, are authorized to work in the U.S., or are otherwise authorized to work and practice in the jurisdiction where they intend to complete their practicum.

Walden University’s BSN program is not designed to prepare students to practice in Canada or any other country. Walden makes no guarantee that completion of the program will allow a student to practice outside of the United States, including Canada. Questions regarding locating a suitable U.S. practicum site should be directed to Office of Field Experience staff.

Relocation and Impact on Field Experience

Students considering relocation are advised to contact their student success advisor prior to making any decision to relocate in order to determine how relocation may impact progress in their program. Advisors can provide information and guidance on how relocating may result in possible changes, restrictions, and/or additional requirements affecting field experience. Each state’s regulatory agency (typically the state board of nursing) and the Higher Education Authority govern the field experience rules and regulations in their respective states, and students may be unable to complete field experience in the state or country in which they plan to relocate. Walden is committed to working collaboratively with students to secure practicum sites across the United States, so it is imperative that students contact their student success advisor immediately when considering relocating.

Completion of Practicum in Another State 

Students who are considering completing practicum in a state different than their home state must carefully review, evaluate, and understand the requirements of the applicable regulatory authority in the state in which they intend to complete practicum. Each state’s regulatory agency (typically the state Board of Nursing) and Higher Education Authority govern the field experience rules and regulations in their respective states, and students may be unable to complete field experience in the state they intend to do practicum. Walden is committed to working collaboratively with students to secure practicum sites across the United States. Students who are considering completing practicum in a different state should contact the Field Experience Office in order to determine their ability to participate in field experience, successfully complete the program, and impact licensure requirements.

Students should review the list of state practicum restrictions at Restricted States - Restricted States for Practicum.

Licensure Review of Students and Preceptors for Practicum 

The Office of Field Experience conducts professional license verification and review as part of the practicum application process. Verification and review of licensure and certification will be done for all students who apply for practicum and all preceptor nominees for preceptorship. Information for this review will be gathered from NURSYS®, state boards of nursing, state medical boards, and any other applicable professional credentialing authority. Any information that is attached to a professional license or certification verification will be reviewed by the College of Nursing’s Office of Certification, Licensure, and Compliance. The information that will be reviewed includes past and present credentialing licensure information in states in which the preceptorship candidate or preceptor nominee is or has been licensed, such as state licensing board orders, consent agreements, letters of reprimand or censure, complaints, malpractice claims, settlements and awards, or other indication of action taken against the license by a professional regulatory authority, as well as verification of certification, as applicable. The Office of Field Experience may request additional documentation associated with student or preceptor license to assist with the license review process. 

This information will be reviewed as part of the application and preceptor approval process. Practicum applications will not be approved until this review has been completed and the license is accepted.

Licensure Review of Students

The Office of Field Experience will conduct a routine professional license verification search and review as part of the practice application process. This search and review will be completed for all students applying for practicum and all nominees for preceptorship. Information for this review will be gathered through NURSYS®, state boards of nursing, state medical boards, or any other applicable professional licensing authority. Any information that is attached to a professional license verification will be reviewed by the College of Nursing’s Office of Certification, Licensure, and Compliance. The information that will be reviewed includes past and present licensing information, such as state licensing board orders, consent agreements, letters of reprimand or censure, complaints, malpractice claims, settlements, and awards or other indications of action taken against the license by a professional licensing authority.

If a student has a past or present order, consent agreement, letter of reprimand, censure or complaint, or any other information issued by the professional licensing authority regarding the student’s’ professional license, the students will be required to inform their practicum site and preceptor of this information. The practicum site and preceptor will need to confirm that the students will be able to complete the field experience at the site prior to the approval of the student’s’ practicum application. Written documentation from the practicum site and preceptor, which confirms that (a) the practicum site is aware of the past or present board issued information (as described previously), and (b) the practicum site has agreed to accommodate the practice placement, must be submitted to the Office of Field Experience with the practicum application. Written documentation is obtained through an Acknowledgement Form in Meditrek.   

After the review of the license information, the Office of Field Experience staff will send instructions to students to share the license history with their preceptor(s) or field site administrator(s) .and request the site to complete an Acknowledgement Form using a customized link for Meditrek.   

Note: If the status of a student’s authority to practice changes at any point after the student begins practicum, the student is required to inform the director of the Office of Certification, Licensure, and Compliance (nurslicensure@mail.waldenu.edu), the practicum site administrator, and the preceptor. Status changes, such as actions or restrictions placed on a student’s license, can affect the student’s ability to complete the practicum requirements and the program.

Licensure Review of Preceptors

A routine professional license verification will be obtained by Walden for all preceptor nominees. Any negative information, both past and present, that is part of the license verification will be reviewed by the College of Nursing’s Office of Certification, Licensure, and Compliance. Some examples of negative information are disciplinary orders issued by a professional licensing board, malpractice information, and letters of complaint, censure, or reprimand. This information will be reviewed as part of the preceptor approval process and could lead to a determination that the nominated preceptor does not meet the university’s qualifications. Students will have the opportunity to appeal the decision or to nominate a replacement preceptor who will undergo the same review. Students should be aware that their practicum application will not be approved until an acceptable preceptor is approved.

Many students find it helpful to take a look at their preceptor nominee’s license information prior to submitting their practicum application. If students choose to review this information, it can be found online through NURSYS® or the corresponding state board of nursing website, if the nominated preceptor is a nurse, or by reviewing the nominated preceptor’s license information provided by their professional licensing authority (medical board, department of health, etc.). If students have any questions about this process or any possible negative information regarding a potential preceptor, students should contact nurslicensure@mail.waldenu.edu.

Licensure Review

The Office of Field Experience conducts professional license verification and review as part of the practicum application process. Verification and review of licensure and certification will be done for all students who apply for practicum and all preceptor nominees for preceptorship. Information for this review will be gathered from NURSYS®, state boards of nursing, state medical boards, and any other applicable professional credentialing authority. Any information that is attached to a professional license or certification verification will be reviewed by the College of Nursing’s Office of Certification, Licensure, and Compliance. The information that will be reviewed includes past and present credentialing licensure information in states in which the preceptorship candidate or preceptor nominee is or has been licensed, such as state licensing board orders, consent agreements, letters of reprimand or censure, complaints, malpractice claims, settlements and awards, or other indication of action taken against the license by a professional regulatory authority, as well as verification of certification, as applicable. The Office of Field Experience may request additional documentation associated with the student’s or preceptor’s license to assist with the license review process.

This information will be reviewed as part of the application and preceptor approval process. Practicum applications will not be approved until this review has been completed and the license is accepted.

If students have a past or present order, consent agreement, letter of reprimand, censure or complaint, or any other information issued by a professional regulatory authority or certification agency, they are required to inform the College of Nursing Office of Certification, Licensure and Compliance, their practicum site, and preceptor of this information. Prior to approval of the practicum application, practicum sites and preceptors are required to confirm that there are no licensure or certification barriers to students’ ability to complete the field experience. Written documentation from the practicum site and preceptor, which confirms that (a) the practicum site is aware of the past or present board issued information (as described previously); and (b) the practicum site has agreed to accommodate the practicum placement, must be submitted to the Office of Field Experience before the practicum application may be approved.

Please be aware that preceptor licensure is also reviewed by the Office of Field Experience for approval. The process is very similar to the student certification, licensure, and compliance review and includes review of current and past actions affecting the nominated preceptor’s authority to practice in any jurisdiction in which the nominated preceptor is or has been licensed. It is highly recommended students complete an online license verification of their preceptor prior to nominating a preceptor and submitting a practicum application.

Note: If the status of a student’s authority to practice changes at any point after the student begins practicum, the student is required to inform the director of the Office of Certification, Licensure, and Compliance (nurslicensure@mail.waldenu.edu), the practicum site administrator, and the preceptor. Status changes, such as actions or restrictions placed on a student’s license, can affect the student’s ability to complete the practicum requirements and the program.

Criminal Charges & Background Check 

For practicum approval, students must complete an annually criminal background check/screen in the state where the practicum experience will occur.  If a student is charged with a misdemeanor or felony crime at any point during the student’s program prior to practicum, the student is required to inform the director of Office of Field Experience, (nursingfield@mail.waldenu.edu).  If a student is charged with a misdemeanor or felony crime at any point after practicum application and/or the student begins practicum, the student required to inform the director of Office of Field Experience, (nursingfield@mail.waldenu.edu), the practicum site administrator, and the preceptor.  New criminal charges can affect the ability to complete the practicum requirements and the program.   Students may be required to complete a new background check/screen through CastleBranch at any point upon request.           

The College of Nursing at Walden will not discriminate on the basis of disability and is committed to providing all qualified students with disabilities equal access to its programs, services, and activities in accordance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973.

In postsecondary education, it is the students’ responsibility to self-identify disability status and register with Student Wellness and Disability Services prior to requesting accommodations. To register, students should submit documentation of disability along with Walden’s Accommodation Request Form to disability@mail.waldenu.edu.

The process and form are available from Student Wellness and Disability Services. Students with disabilities requesting accommodations to access field experiences, such as a practicum and/or internship, should register with Student Wellness and Disability Services prior to registering for those field experiences and clarify their specific accommodation needs. In most cases, field experience sites have their own systems for ensuring equal access for employees/interns with disabilities. Student Wellness and Disability Services will help address any gaps in those systems.