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SOC-OFE Doctoral Students: Supervision Changes

Temporary Supervision Coverage

  • Temporary change due to short-term (less than 2 weeks) absence of approved primary site supervisor
    • Examples: Vacation, short-term medical leave, bereavement leave
  • Temporary Site Supervisor must meet all site supervisor requirements and take over all site supervisor responsibilities

Email the SOC-OFE and your faculty supervisor to provide notification of the need for the short-term coverage. Also include the approved primary site supervisor and temporary site supervisor on this email communication.

Include all of the following information:

  1. Temporary Site Supervisor's Contact Information (Name, Email Address, Telephone Number)
  2. Temporary Site Supervisor's Credentials (licensure information, degree)
  3. Specific Start and End Dates of temporary supervision coverage (no longer than 2 weeks)
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Permanent Site Supervisor Changes

  • Permanent change due to unavailability of approved primary site supervisor. Also required if absence is not permanent, but will be longer than 2 weeks
    • Examples: Site supervisor leaves the organization; site supervisor is on extended leave of absence (more than 2 weeks).
  • Change must be approved by the field experience director
  • New Site Supervisor must meet all site supervisor requirements and take over all site supervisor responsibilities
  • Site Supervisor Orientation must be completed by new site supervisor

 

Students can work with new site supervisor for up to 2 weeks while awaiting approval of the new site supervisor (see Temporary Supervision Coverage). After 2 weeks, full approval of the revised application is required for students are able to proceed or resume work at the field site. 

First, email the SOC-OFE and your faculty supervisor to provide notification of the need for the site supervisor change.

Include all of the following information:

  1. Rationale for site supervisor change
  2. Specific End Date for approved primary site supervisor and specific Start Date of new site supervisor
    • If there is any gap in supervision coverage, the student cannot continue work at the field site.

Then, adhere to instructions provided by the SOC-OFE.

The SOC-OFE provide specific instructions for:

  1. Updating your Meditrek Application (see next tab)
  2. Updating your Site Supervision Contract
  3. Requesting completion of the Site Supervisor Orientation

*A deadline for submission of the changes will be provided and must be adhered to.

 

Depending on the timing of the change and the ability of the SOC-OFE to accommodate the review, students may be required to wait until the next quarter to start with the new site and/or site supervisor.

Site supervisor changes will require you to submit a new application in Meditrek. However, the SOC-OFE will need to start this application for you, so please contact the SOC-OFE to notify us of the need for a supervisor change (see previous tabs).

 

The SOC-OFE will create a new application for you with information from your previously approved application copied forward. Follow the steps below to submit your application for a supervisor change (also see video below):

  1. Log into Meditrek (edu.meditrek.com) and choose the "Field Application" button in the upper left-hand corner.
  2. Choose the application that is in started status (The SOC-OFE will have started this for you)
  3. Click the link for the Field Site Information from
  4. Enter the information highlighted in yellow
  5. Scroll down to the bottom of the form and click "Unlock all Fields." This will open the application for additional changes.
  6. Make sure you update all of the relevant information for your new site supervisor.
  7. Click "Save Final" at the bottom of the page, check the box and enter your password to submit the application.
  8. If needed, be sure to submit your new site supervisor’s resume before submitting your application.

 

Once submitted, the application review process for your site supervisor change will proceed as usual. Please see the Application Process tab of this website for detailed information about the application review process.

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Site-Approved Designee

  • An individual approved by your Walden-approved site supervisor to be available to the student when the approved primary site supervisor is not able to be on-site at times student sees clients.

    • Examples: Supervisor is often called away to other sites; student needs to see clients on a day that the supervisor is not regularly scheduled to be on site; internship student is seeing clients in their homes

Site-Approved Designee Credentials and Requirements:

  • A minimum of a master’s degree, preferably in counseling, or a related profession.
  • A minimum of 2 years of pertinent professional experience post master’s degree in the program area in which the student is enrolled.
  • Employed by the field site (full-time, part-time, contractor, etc.).

If your Walden-approved site supervisor is not able to be present at all times when you are seeing clients, request that they appoint a designee that meets program requirements to be available to you in their absence.

The designee is approved by your site supervisor - no information is required in Meditrek.

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